Our Privacy Policy

Last Modified: September 4, 2026

This Privacy Policy explains how Canine Coffee Society LLC (“Canine Coffee Society,” “we,” “us,” or “our”) collects, uses, stores, and shares information when you visit or use our website, member portal, event-registration pages, forms, and related online services (collectively, the “Site”).

This policy also applies to information we collect through the third-party platforms we use to manage memberships, payments, event registration, email communications, and dog-registration forms.

By using our Site, joining a membership, registering for an event, submitting a dog-registration form, or otherwise providing information to us, you agree to the practices described in this Privacy Policy.

If you have questions or would like to make a privacy-related request, please contact us:

Canine Coffee Society LLC
PO Box 73
Liverpool, NY 13308
info@caninecoffeesociety.com

Information We Collect

We collect information you choose to provide, as well as limited technical information that may be collected automatically when you use our Site.

Information You Provide

Depending on how you interact with Canine Coffee Society, this may include:

Your name, email address, mailing address, phone number, and emergency-contact information
Membership information, including your selected membership plan, account details, membership status, and communication preferences
Billing and payment information needed to process memberships, purchases, renewals, or event registrations
Event-registration information, including the events you register for, ticket details, attendance information, and event-related communications
Dog-registration information, such as your dog’s name, breed or type, age, sex, weight, vaccination records, veterinary information, health information, behavior and handling information, emergency veterinary details, and other information needed to support safe event participation
Information you submit through forms, surveys, email, social media, testimonials, messages, photographs, videos, or other communications

Please share only information that is necessary for your membership, event registration, dog registration, or request.

Information Collected Automatically

When you visit our Site, we and our service providers may automatically collect:

Your IP address
Your device type, browser type, and operating system
Pages you visit, links you select, and how you interact with the Site
The date and time of your visit
The website that referred you to our Site
General location information based on your IP address
Information collected through cookies and similar technologies

We use this information to keep the Site running, improve the visitor experience, understand how our Site is used, troubleshoot issues, and help protect against fraud or misuse.

How We Use Your Information

We may use your information to:

Process and manage memberships, subscriptions, payments, renewals, cancellations, and member access
Create and manage your member account
Process event registrations, tickets, guest lists, attendance, and check-in
Review dog-registration forms, vaccination documentation, health details, and behavior-related information to support a safe environment for dogs and people
Communicate with you about your membership, account, events, registrations, purchases, or questions
Send email newsletters, event announcements, updates, and special offers when permitted by law
Improve our events, programs, forms, website, communications, and services
Protect the safety, security, rights, and property of Canine Coffee Society, our members, guests, staff, vendors, and participants
Detect, investigate, and prevent fraud, misuse, violations of our policies, or unlawful activity
Comply with legal obligations, resolve disputes, and enforce our agreements
Create and use aggregated or de-identified information for internal planning, reporting, or other lawful business purposes

Dog Registration and Safety Information

To help create safe and enjoyable events for everyone, we may ask for information about dogs attending Canine Coffee Society events. This may include vaccination records, veterinary details, health information, behavior and handling information, emergency contacts, and emergency veterinary information.

We use this information to:

Review whether a dog is eligible to attend an event
Confirm vaccination and health requirements
Plan for safe participation and appropriate handling
Respond appropriately if there is an emergency or safety concern
Contact you if we need updated information before an event

Submitting a dog-registration form does not guarantee entry to an event. We may deny, limit, pause, or revoke participation if information is incomplete, expired, inaccurate, or if we reasonably believe a dog’s attendance may create a health or safety concern.

Please keep your dog’s registration information current. Contact us promptly if there are changes to vaccination status, health, behavior, ownership, emergency contacts, or other important information.

How We Share Information

We do not sell or rent your personal information.

We may share information with trusted service providers that help us run Canine Coffee Society, including providers that help with:

Website hosting and website management
Membership accounts and billing
Payment processing
Event registration, ticketing, and check-in
Email communications and newsletters
Forms, document storage, and file management
Customer support and business operations

We may also share relevant information with event staff, volunteers, venue partners, vendors, or emergency responders when necessary to run an event, address a health or safety concern, or respond to an emergency involving you or your dog.

We may disclose information if required by law, legal process, or a government request, or when necessary to protect the rights, safety, property, or security of Canine Coffee Society, our members, guests, staff, or others.

If Canine Coffee Society is involved in a merger, acquisition, reorganization, sale of assets, bankruptcy, or similar transaction, information may be transferred as part of that transaction, as permitted by law.

Payment Information

Payments are processed through third-party payment providers. We do not store your full payment-card number on our own systems.

When you make a payment, you may provide payment information directly to the payment provider. Your payment information is handled according to that provider’s own privacy policy and terms.

Email Communications

We may send you service-related emails that are necessary for your membership, account, dog registration, event registration, purchase, or participation. You may not be able to opt out of these essential messages while maintaining an active membership, account, or registration.

If you receive marketing emails from us, you can unsubscribe at any time by selecting the unsubscribe link at the bottom of the email or by contacting us at info@caninecoffeesociety.com.

Choosing not to receive marketing emails will not stop important service-related messages about your membership, registration, account, or events.

Cookies and Similar Technologies

Cookies are small text files that websites place on your device. We and our service providers may use cookies and similar technologies to:

Keep our Site working properly
Remember your preferences and login-related settings
Understand website traffic and visitor activity
Improve Site performance and user experience
Help protect the Site from fraud, abuse, and unauthorized access

Most web browsers allow you to manage or disable cookies through your browser settings. Please note that disabling cookies may affect how certain Site features work, including login, membership, checkout, and forms.

Third-Party Services and Links

Our Site may include links to third-party websites, social-media platforms, event pages, payment providers, or other online services. We may also use third-party platforms to manage memberships, payments, events, forms, email, and file storage.

We are not responsible for the privacy practices, content, security, or policies of third-party websites or services. Please review the privacy policy of each third-party service before submitting information to it.

How Long We Keep Information

We keep personal information only as long as reasonably necessary to:

Provide memberships, events, and services
Maintain business, accounting, and payment records
Review and maintain dog-registration, vaccination, health, waiver, safety, and participation records
Respond to customer-service requests
Meet legal, insurance, safety, tax, or regulatory obligations
Prevent fraud or misuse
Resolve disputes and enforce our agreements

When information is no longer needed, we will delete, anonymize, or securely retain it as permitted or required by law.

How We Protect Information

We use reasonable administrative, technical, and organizational safeguards designed to protect the information we collect.

However, no website, electronic transmission, or online storage system is completely secure. While we work to protect your information, we cannot guarantee absolute security.

If you believe your account or information has been accessed without permission, please contact us promptly at info@caninecoffeesociety.com.

Children and Minors

Our Site is not directed to children under the age of 13, and we do not knowingly collect personal information directly from children under 13 without appropriate parental consent.

People under 18 may use the Site or attend events only with the involvement, consent, and supervision of a parent or legal guardian, where appropriate. A parent or legal guardian must complete any required registrations, waivers, and agreements for a minor.

If you believe a child has provided personal information to us without appropriate consent, please contact us at info@caninecoffeesociety.com.

Your Privacy Choices

Depending on where you live and applicable law, you may have the right to ask us to:

Tell you what personal information we have about you
Correct inaccurate information
Delete certain personal information
Explain how we collect, use, and share your information
Stop sending you marketing emails

To make a privacy request, email info@caninecoffeesociety.com and include:

Your full name
The email address connected to your membership, account, event registration, or form submission
A clear description of your request

To help protect your privacy, we may ask you to verify your identity before processing your request. In some cases, we may need to retain certain information for legal, safety, insurance, accounting, fraud-prevention, or recordkeeping purposes.

California Privacy Notice

This section applies to California residents to the extent the California Consumer Privacy Act, as amended, applies to Canine Coffee Society.

We may collect the following types of personal information:

Identifiers, such as your name, email address, phone number, mailing address, and IP address
Membership, transaction, purchase, billing, and event-registration information
Internet and network activity, such as browser type, device information, pages viewed, and interactions with the Site
Preferences, communications, participation history, and submitted feedback
Dog-related health and safety information you choose to provide, including vaccination records, veterinary information, health details, and behavior or handling disclosures
Preferences or interests inferred from your use of the Site or participation in our programs

We collect this information directly from you, automatically through your use of the Site, and from service providers that help us administer memberships, payments, events, forms, and communications.

We may disclose personal information to service providers and others as described in the “How We Share Information” section of this policy.

We do not sell personal information for money. We do not knowingly sell or share the personal information of consumers under 16 years old.

California residents may have the right to request:

Access to categories and specific pieces of personal information we have collected
Correction of inaccurate personal information
Deletion of personal information, subject to legal exceptions
Information about how we collect, use, and disclose personal information
Equal treatment for exercising applicable privacy rights

To submit a request, email info@caninecoffeesociety.com. We may need to verify your identity before responding. An authorized agent may submit a request on your behalf, subject to verification of your identity and the agent’s authority.

International Visitors

Canine Coffee Society is based in the United States. If you use our Site from outside the United States, your information may be collected, processed, stored, and transferred in the United States or other locations where our service providers operate.

Privacy laws in those locations may differ from the laws where you live. By using our Site or providing information to us, you consent to the transfer and processing of your information as described in this Privacy Policy, to the extent allowed by law.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. If we make changes, we will post the updated policy on our Site and revise the “Last Modified” date above.

Your continued use of the Site after an updated policy is posted means that you acknowledge the revised policy, to the extent permitted by law.

If you have questions, comments, concerns, or privacy-related requests, please contact:

Canine Coffee Society LLC
PO Box 73
Liverpool, NY 13308
info@caninecoffeesociety.com